Your TapNota Tags

Open your phone’s camera and scan any label in the pack. Enter your email address and follow the activation steps. The entire pre-coded pack activates at once—you do not need to activate every label separately.

• Labels arrive pre-coded and ready to attach.
• For additional packs, activate with the same email address so they are added to this account.

Use the Create & Print Tags section in your portal to create new tags up to your account’s active-tag limit.

• A portal-created tag exists digitally first.
• You must print its QR label yourself and attach it to an item before using it as a physical tag.
• Use Print My Labels or an individual Print QR button.

Add a clear title, description, contents list, location, serial number, model number, purchase information, instructions, or other identifying details.

Add notes, photos, maintenance updates, repairs, service records, reminders, ownership details, or anything else you may need later. When you are signed in as the account owner or an authorized Shared Account Access member, you can also use Identify Items with AI to help fill a note from a photo.

This is your private organization dashboard. Use it to view every tag, search your account, create and manage folders, create and print new tags, update Item Status, see your remaining AI credits, manage Shared Account Access, reprint QR labels, and manage item sharing or privacy.

Each QR label connects to one Item Page containing the information for that specific item, bin, box, tool, document, or piece of equipment. Scanning the physical label opens that page directly. Signed-in account owners and authorized Shared Account Access members can also use Identify Items with AI from the Item Page.

From the top of your Portal, select Account & Access, then find the Shared Account Access section.

If you are the account owner, enter the person’s email address and select Invite Member. TapNota sends them a secure invitation.

The invited person opens the email, accepts Shared Account Access, and uses their own TapNota login. Their personal TapNota account, if they already have one, stays separate.

Authorized members can help manage tags, folders, notes, photos, Item Status, AI tools, and QR printing. If they also have their own TapNota account, they can switch between accounts from the Portal.

Keep an Item Page private, share it with selected people, or make it public depending on how you want the label to be used.

Optional 4-digit PIN protection for individual Item Pages is available with supported plans. A PIN is not required to activate a pack, create Item Pages, scan labels, or use TapNota.

Item sharing controls access to one Item Page. Shared Account Access gives an invited person their own login to help manage the broader TapNota account while billing and membership controls stay with the owner.