Activate Your Entire Pack
- Open your phone’s camera and scan any label in the pack.
- Enter and verify your email address.
- TapNota connects the entire pack to your account at once.
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•
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- TapNota Portal Login / Dashboard ↗
- AI Item Recognition Snap a photo → build a searchable item list AI
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TapNota • Smart QR Labels + AI Item Recognition
Welcome to TapNota
Scan It. Organize It. Find It Later.
TapNota connects a physical item to its own digital Item Page. Use your labels on storage bins, moving boxes, tools, equipment, supplies, valuables, documents, collections, or nearly anything you want to organize and track — and use TapNota AI to identify visible items from a photo when you want to add details faster.
How to Use TapNota in 4 Simple Steps
Activate your pack once, attach the labels, add useful item details, and search your TapNota Portal whenever you need to find something.
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Pictured: TapNota Minis (1" × 1"). Original 2" × 2" labels are also available.
Attach a Label to an Item
Place a TapNota label on a storage bin, moving box, tool, container, piece of equipment, or nearly anything you want to organize and find later.
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Add Item Details
Scan the attached label to open its Item Page, then add the information that will help you identify, manage, or maintain it. You can type details yourself or, when signed in as the owner, use Identify Items with AI to help fill the note.
- Item name, description, or box contents
- Notes, instructions, and important details
- Photos, serial numbers, and model numbers
- Maintenance, repair, or service history
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Search and Find It Later
Open the TapNota Portal from your phone, tablet, or computer to search and manage every connected Item Page from one place.
- Search item names, tag codes, folders, and notes
- Find an item without physically scanning its label
- Update details, print QR codes, and manage privacy
✓
No app is required.
TapNota works through the web browser on your phone, tablet,
or computer — including AI item identification.
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Identify Items Faster with TapNota AI
If you are signed in as the owner of the tag, TapNota can use a photo to identify the visible items and help build your note automatically.
1. Open the Item Page
Scan the TapNota label while signed in to your account. The
Identify Items with AI button appears for the tag owner.
2. Take or Choose a Photo
Tap Identify Items with AI and take a new photo or
choose one from your phone. TapNota automatically optimizes large photos.
3. Review and Save
TapNota identifies the visible items and places each item on its own line
in the Note box. Edit anything you want, then tap Save Note.
Your AI photo is temporary.
The photo used for identification is not added to your TapNota item.
If you want to permanently save a photo with the note, use the regular
photo option separately.
AI credits:
1 successful photo identification uses 1 AI credit. Failed identifications
do not use a credit. Your remaining monthly AI credits are shown at the top
of your TapNota Portal.
Adding More TapNota Packs
Additional packs can be added to your existing account. Scan a label from the new pack and activate it using the same email address connected to your current TapNota account.
The new pack will be connected to the same account, allowing you to manage all of your TapNota items from one Portal.
Your Portal vs. an Item Page
Your TapNota Portal
Your Portal is your private organization dashboard. It is where you manage your entire TapNota account.
- View all TapNota items
- Search across your entire account
- Create and manage folders
- Find an item without scanning its label
- Update item information and Item Status
- See your remaining monthly AI credits
- Manage sharing and privacy
- Access, print, and reprint QR labels
An Item Page
Each TapNota QR label connects to one Item Page. The page contains the information for the specific item, bin, box, tool, or piece of equipment wearing that label.
Scanning the physical label takes you directly to that Item Page. The information can be updated whenever something changes. When the tag owner is signed in, the Item Page also provides Identify Items with AI for faster note entry.
Powerful Full-Text Search
The Portal search tool does more than search Item Page titles. It also searches through the notes stored inside your Item Pages and lists every matching result.
Example Search
Search for “Christmas lights” and TapNota can locate the correct storage bin even when those words appear only inside one of the bin’s notes.
You can also search for model numbers, part names, customer names, repair details, colors, locations, stored items, tag codes, folder names, and other information saved in your account.
You do not have to remember the exact Item Page title. You only need to remember something you entered inside it.
Organize Items With Folders
Folders help group related Item Pages while keeping everything searchable from one Portal. Create folders based on whatever organization system works best for you.
Location
Garage, attic, warehouse, office, or storage unit
Room
Kitchen, bedroom, workshop, or supply closet
Container
Moving boxes, storage bins, shelves, or cabinets
Purpose
Tools, decorations, documents, equipment, or inventory
Project
Remodel, customer job, event, move, or installation
Person or Team
Family member, employee, department, or customer
Status
In use, stored, needs repair, available, or completed
Season or Year
Christmas, camping, summer, tax year, or archived items
Moving an item into a different folder does not change its QR code. The physical label will continue opening the same Item Page.
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What Happens the Next Time the QR Code Is Scanned?
Once the label is activated and its Item Page has been created, it does not need to be activated again. Every future scan opens the item’s current page.
- The account owner can sign in and update the item.
- Other people see the information allowed by the item’s sharing and privacy settings.
- The QR code stays the same while notes, photos, details, and history can continue to change.
Different Ways to Use TapNota
Storage and Moving
Record everything inside bins and boxes so you can find items without opening every container.
Home Inventory
Document valuables, appliances, electronics, furniture, keepsakes, and important belongings.
Tools and Equipment
Store instructions, serial numbers, service records, maintenance notes, and repair history.
Business and Assets
Organize inventory, office equipment, rental items, supplies, tools, and warehouse assets.
Instructions and Records
Attach instructions, care information, checklists, procedures, and important records directly to an item.
Sharing Information
Share an Item Page with family, employees, customers, technicians, or service providers. Sharing can be changed or turned off later.
Active-Tag Account Limits
An active tag is a TapNota Item Page connected to a QR code. Your plan determines the total number of active tags your account can manage.
Starter
10
total active tags
Lite
1,000
total active tags
Pro
2,500
total active tags
Business
5,000
total active tags
Purchased a TapNota Smart Tag Pack?
Claiming a purchased TapNota pack gives your account up to 600 included active tags and access to TapNota’s core organization tools.
Additional purchased packs can still be activated if they place your account over its included capacity. Your purchased tags will continue working, and your Portal will prompt you to upgrade for a higher account limit.
The number shown for each plan is the account’s total included active-tag capacity. Existing active tags count toward that total.
Privacy, Sharing, and PIN Protection
Choose the privacy and sharing setting that fits each Item Page. An item can remain private or be made shared or public, depending on how you want it used.
Optional 4-digit Item Page PIN protection is included with Pro and Business plans. A PIN is not required to activate your pack, create Item Pages, scan labels, or use TapNota.
Ready to Organize Your Items?
Open your TapNota Portal anytime to search, organize, update item status, check AI credits, share, print, and reprint your active QR labels.
Open TapNota Portal →Buy TapNota Smart QR Labels on Amazon
Choose original 2" x 2" labels or TapNota Minis 1" x 1" labels.
2" x 2"
60 Pack QR Labels
Starter pack for bins, boxes, and home inventory.
Buy on Amazon →
2" x 2"
100 Pack QR Labels
Great for bigger home organization projects.
Buy on Amazon →
2" x 2"
200 Pack QR Labels
Best value for large spaces and bulk labeling.
Buy on Amazon →
Mini 1" x 1"
63 Pack Minis
Small QR labels for compact items and tight spaces.
Buy on Amazon →
Mini 1" x 1"
126 Pack Minis
More mini labels for bins, containers, and gear.
Buy on Amazon →
Mini 1" x 1"
252 Pack Minis
Bulk mini QR labels for detailed organization.
Buy on Amazon →
