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Volume and enterprise deployments
Planning a large asset rollout or need more active tags than our standard plans provide? We can discuss higher-capacity options and volume requirements.
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TapNota • Give Any Object a Digital History
Welcome to TapNota
Scan It. Organize It. Find It Later.
TapNota connects a physical item to its own digital Item Page. Use your labels on storage bins, moving boxes, tools, equipment, supplies, valuables, documents, collections, or nearly anything you want to organize and track.
Getting Started
1
Activate Your Entire Pack
- Open your phone’s camera and scan any label in the pack.
- Enter your email address and follow the activation steps.
- TapNota activates the entire pack at once. You do not need to activate every label separately.
- Sign in to your TapNota Portal to begin organizing.
2
Attach a Label and Create an Item Page
Place a label on an item, box, bin, tool, or piece of equipment. Scan it and add:
- Item name and description
- Contents of a bin or moving box
- Notes, instructions, and important details
- Photos and updates
- Serial or model numbers
- Maintenance, repair, or service history
- Sharing and privacy settings
✓
No app is required.
TapNota works through the web browser on your phone, tablet,
or computer.
Adding More TapNota Packs
Additional packs can be added to your existing account. Scan a label from the new pack and activate it using the same email address connected to your current TapNota account.
The new pack will be connected to the same account, allowing you to manage all of your TapNota items from one Portal.
Your Portal vs. an Item Page
Your TapNota Portal
Your Portal is your private organization dashboard. It is where you manage your entire TapNota account.
- View all TapNota items
- Search across your entire account
- Create and manage folders
- Find an item without scanning its label
- Update item information
- Manage sharing and privacy
- Access, print, and reprint QR labels
An Item Page
Each TapNota QR label connects to one Item Page. The page contains the information for the specific item, bin, box, tool, or piece of equipment wearing that label.
Scanning the physical label takes you directly to that Item Page. The information can be updated whenever something changes.
Powerful Full-Text Search
The Portal search tool does more than search Item Page titles. It also searches through the notes stored inside your Item Pages and lists every matching result.
Example Search
Search for “Christmas lights” and TapNota can locate the correct storage bin even when those words appear only inside one of the bin’s notes.
You can also search for model numbers, part names, customer names, repair details, colors, locations, stored items, tag codes, folder names, and other information saved in your account.
You do not have to remember the exact Item Page title. You only need to remember something you entered inside it.
Organize Items With Folders
Folders help group related Item Pages while keeping everything searchable from one Portal. Create folders based on whatever organization system works best for you.
Location
Garage, attic, warehouse, office, or storage unit
Room
Kitchen, bedroom, workshop, or supply closet
Container
Moving boxes, storage bins, shelves, or cabinets
Purpose
Tools, decorations, documents, equipment, or inventory
Project
Remodel, customer job, event, move, or installation
Person or Team
Family member, employee, department, or customer
Status
In use, stored, needs repair, available, or completed
Season or Year
Christmas, camping, summer, tax year, or archived items
Moving an item into a different folder does not change its QR code. The physical label will continue opening the same Item Page.
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What Happens the Next Time the QR Code Is Scanned?
Once the label is activated and its Item Page has been created, it does not need to be activated again. Every future scan opens the item’s current page.
- The account owner can sign in and update the item.
- Other people see the information allowed by the item’s sharing and privacy settings.
- The QR code stays the same while notes, photos, details, and history can continue to change.
Different Ways to Use TapNota
Storage and Moving
Record everything inside bins and boxes so you can find items without opening every container.
Home Inventory
Document valuables, appliances, electronics, furniture, keepsakes, and important belongings.
Tools and Equipment
Store instructions, serial numbers, service records, maintenance notes, and repair history.
Business and Assets
Organize inventory, office equipment, rental items, supplies, tools, and warehouse assets.
Instructions and Records
Attach instructions, care information, checklists, procedures, and important records directly to an item.
Sharing Information
Share an Item Page with family, employees, customers, technicians, or service providers. Sharing can be changed or turned off later.
Active-Tag Account Limits
An active tag is a TapNota Item Page connected to a QR code. Your plan determines the total number of active tags your account can manage.
Starter
10
total active tags
Lite
1,000
total active tags
Pro
2,500
total active tags
Business
5,000
total active tags
Purchased a TapNota Smart Tag Pack?
Claiming a purchased TapNota pack gives your account up to 600 included active tags and access to TapNota’s core organization tools.
Additional purchased packs can still be activated if they place your account over its included capacity. Your purchased tags will continue working, and your Portal will prompt you to upgrade for a higher account limit.
The number shown for each plan is the account’s total included active-tag capacity. Existing active tags count toward that total.
Privacy, Sharing, and PIN Protection
Choose the privacy and sharing setting that fits each Item Page. An item can remain private or be made shared or public, depending on how you want it used.
Optional 4-digit Item Page PIN protection is included with Pro and Business plans. A PIN is not required to activate your pack, create Item Pages, scan labels, or use TapNota.
Ready to Organize Your Items?
Open your TapNota Portal anytime to search, organize, update, share, print, and reprint your active QR labels.
Open TapNota Portal →Buy TapNota Smart QR Labels on Amazon
Choose original 2" x 2" labels or TapNota Minis 1" x 1" labels.
2" x 2"
60 Pack QR Labels
Starter pack for bins, boxes, and home inventory.
Buy on Amazon →
2" x 2"
100 Pack QR Labels
Great for bigger home organization projects.
Buy on Amazon →
2" x 2"
200 Pack QR Labels
Best value for large spaces and bulk labeling.
Buy on Amazon →
Mini 1" x 1"
63 Pack Minis
Small QR labels for compact items and tight spaces.
Buy on Amazon →
Mini 1" x 1"
126 Pack Minis
More mini labels for bins, containers, and gear.
Buy on Amazon →
Mini 1" x 1"
252 Pack Minis
Bulk mini QR labels for detailed organization.
Buy on Amazon →