Activate the Entire Pack Once
Scan any label in the purchased pack, enter and verify your email, and TapNota connects the whole pack to your account.
You do not activate every label separately.
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- TapNota Portal Login / Dashboard ↗
- AI Item Recognition Snap a photo → build a searchable item list AI
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TapNota • Smart QR Labels + AI Item Recognition
How TapNota Works
Label the Item. Build the Record. Find It Later.
TapNota connects a physical item to its own searchable digital Item Page with a smart QR label. Activate a purchased pack once, attach a label, save the details that matter, and use the Portal whenever you need to search, update, share, or reprint the record later. No app is required.
1
Activate the pack once
Scan any label in the purchased pack and verify your email.
2
Attach a smart QR label
Use it on a bin, box, tool, asset, case, shelf, or other item.
3
Add details or use AI
Save notes, photos, status, history, instructions, and more.
4
Search and manage later
Use the Portal from your phone, tablet, or computer.
Quick Start
Start Using TapNota in 4 Simple Steps
The key idea is simple: the QR label stays on the physical object while the connected Item Page can keep changing over time.
2
Original 2" × 2" labels and compact 1" × 1" Minis use the same TapNota system.
Attach the Label
Place a label on a storage bin, moving box, tool, shelf, case, piece of equipment, document container, or nearly anything you want to identify later.
3
Build the Item Page
Add a useful name, notes, permanent photos, contents, model or serial numbers, condition, instructions, Item Status, or other details.
4
Search and Manage Later
Open the Portal to find items by name, note text, folder, or tag code — even when the physical QR label is not in front of you.
✓
No app required.
Normal TapNota scanning works in your browser.
You only need to be signed in when using owner-only
features such as Identify with AI.
First scan of a purchased pack
Connects the entire pack to your TapNota account
after email verification.
Every scan after activation
Opens that label's current Item Page.
The QR stays the same while the information
can continue changing.
Identify with AI
Use a Photo When Typing Everything Would Slow You Down
When you are signed in, open the Item Page and use Identify Items with AI. TapNota can identify visible items from a photo and place the result into the Note box for you to review and edit before saving.
1. Open the Item Page
Scan the label while signed in to your TapNota account.
2. Take or choose a photo
Use one image of the visible items you want help identifying.
3. Review and save
Edit the AI result if needed, then save the note.
The AI photo is temporary.
The image used for identification is deleted after analysis
and is not automatically saved as a permanent Item Page photo.
Learn more about TapNota AI →
AI credits:
One successful photo identification uses one AI credit.
Your remaining credits are shown in the Portal.
Your Portal
Manage the Whole Inventory From One Dashboard
An Item Page manages one connected physical item. The Portal manages the entire account.
Search Everything
Search item names, tag codes, folder names,
and saved note text.
Folders
Group records by location, room, project,
person, or purpose.
Item Status
Track whether something is stored, in use,
loaned, sold, missing, or another state you use.
QR Print / Reprint
Create, export, print, or replace a QR code
without losing the Item Page history.
Activity & History
Keep useful item-level changes and history
connected to the record.
AI Credits
See your remaining AI allowance from the Portal.
Shared Account Access
Let Other People Help Without Sharing the Owner's Password
Invite approved family members, friends, helpers, or team members. Each person uses their own TapNota login while working inside the same inventory.
The account owner keeps control of billing, subscription, ownership, and member administration.
Separate logins
Members do not need the owner's password.
One shared inventory
Approved members can work with the same connected records.
Owner stays in control
Billing and account administration remain with the owner.
Amazon Smart Pack: +3 members
Lite: +5
Pro: +7
Business: +20
Different from sharing one Item Page: Shared Account Access gives an approved member access inside the account. An Item Page share link only shares that specific record.
Control Access
Privacy, Item Sharing, and Optional PIN Protection
Choose the level of access that makes sense for each Item Page. Normal QR scanning does not require a PIN unless you choose to add one.
Private
Keep the Item Page restricted to your account.
Share
Create a share link for the specific Item Page
and revoke it later.
Public
Make the record viewable when that is useful
for your workflow.
Optional PIN
Add another layer of access control to an
Item Page when needed.
Keep Growing
Add More Packs or Create More QR-Connected Records
Adding another TapNota pack
Scan any label in the new pack and activate it
with the same email address.
The pack connects to the same account.
Create / print from the Portal
The Portal can create additional QR-connected
records and lets you print or reprint individual
QR codes when needed.
Use TapNota Your Way
One Workflow, Many Kinds of Physical Items
Storage & Moving
Know what is inside bins, boxes, totes, closets, shelves, and seasonal storage.
Home Inventory
Document appliances, valuables, keepsakes, furniture, electronics, and household belongings.
Tools & Equipment
Keep serial numbers, service notes, condition, instructions, and repair history with the item.
Business & Assets
Organize supplies, equipment, inventory, cases, rental items, and team-managed assets.
Ready to Use TapNota?
Open the Portal to manage your inventory, try the live demo, or visit the full How To Use page for more detailed help.
Buy TapNota Smart QR Labels on Amazon
Choose original 2" × 2" labels or compact TapNota Minis 1" × 1" labels.
2" × 2"
60 Pack QR Labels
Smart QR labels for storage bins, boxes, and home inventory.
Buy on Amazon →
2" × 2"
100 Pack QR Labels
Great for larger home organization and storage projects.
Buy on Amazon →
2" × 2"
200 Pack QR Labels
Larger pack for bulk labeling and bigger spaces.
Buy on Amazon →
Mini 1" × 1"
63 Pack Minis
Compact QR labels for small items and tight spaces.
Buy on Amazon →
Mini 1" × 1"
126 Pack Minis
More Mini labels for organizers, containers, tools, and gear.
Buy on Amazon →
Mini 1" × 1"
252 Pack Minis
Bulk Mini QR labels for detailed organization.
Buy on Amazon →
