How to Use TapNota in 4 Simple Steps

Activate your pack once, attach the labels, add useful item details, and search your TapNota Portal whenever you need to find something.

1

Activate Your Entire Pack

1. Open your phone’s camera and scan any label in the pack.
2. Enter and verify your email address.
3. TapNota connects the entire pack to your account at once.

2

Pictured: TapNota Minis (1" × 1"). Original 2" × 2" labels are also available.

Attach a Label to an Item

Place a TapNota label on a storage bin, moving box, tool, container, piece of equipment, or nearly anything you want to organize and find later.

3

Add Item Details

Scan the attached label to open its Item Page, then add the information that will help you identify, manage, or maintain it.

• Item name, description, or box contents
• Notes, instructions, and important details
• Photos, serial numbers, and model numbers
• Maintenance, repair, or service history

4

Search and Find It Later

Open the TapNota Portal from your phone, tablet, or computer to search and manage every connected Item Page from one place.

• Search item names, tag codes, folders, and notes
• Find an item without physically scanning its label
• Update details, print QR codes, and manage privacy

Adding More TapNota Packs

Additional packs can be added to your existing account. Scan a label from the new pack and activate it using the same email address connected to your current TapNota account.

The new pack will be connected to the same account, allowing you to manage all of your TapNota items from one Portal.

Your Portal vs. an Item Page

Organize Items With Folders

Folders help group related Item Pages while keeping everything searchable from one Portal. Create folders based on whatever organization system works best for you.

Moving an item into a different folder does not change its QR code. The physical label will continue opening the same Item Page.

Different Ways to Use TapNota

Active-Tag Account Limits

An active tag is a TapNota Item Page connected to a QR code. Your plan determines the total number of active tags your account can manage.

The number shown for each plan is the account’s total included active-tag capacity. Existing active tags count toward that total.

Privacy, Sharing, and PIN Protection

Choose the privacy and sharing setting that fits each Item Page. An item can remain private or be made shared or public, depending on how you want it used.

Optional 4-digit Item Page PIN protection is included with Pro and Business plans. A PIN is not required to activate your pack, create Item Pages, scan labels, or use TapNota.